Board Rules of Procedure

The board consists of:

Chairperson: Anders Joelsson
Secretary: Björn Grimsvik
Treasurer: Stefan Fondelius
Board Member: San Nilsson

When needed, the board may appoint working committees, signatories, and other functions such as vice chairperson in the future within itself. The board decides who may sign on behalf of the association (individually or jointly).

After the annual meeting, the board shall be convened as soon as possible to: - Assign roles (signatories, division of responsibilities) - Establish the rules of procedure for the period - Plan the board year (annual calendar, meeting schedule, important dates)

Board meetings are held as a rule at least once per month.

- Agenda and supporting documents shall be sent out well in advance of the meeting.

- To have a quorum, at least half of the board members must be present. Decisions are made by simple majority, with the chairperson having the deciding vote.

- Minutes are kept by the secretary and approved by the chairperson or designated reviewer.

The minutes are distributed to all board members, the auditor, and the nominating committee.

- Chairperson: Leads the board's work, represents the association, ensures that decisions are implemented.

- Secretary: Responsible for minutes, meeting documents, and member communication.

- Treasurer: Responsible for finances, budget, bookkeeping, and reporting.

The board works together based on the operational plan and budget, and follows up on:

- Number of members

- Finances - Activities completed and planned

Once per year, a strategic operational day should be conducted to coordinate vision, priorities, and roles.

The board shall use a common platform for documents (e.g., cloud service), follow the graphic profile and templates according to the association's guidelines.

Board work shall be conducted according to the association's core values and code of conduct. Conflict of interest procedures shall be followed in case of potential conflicts of interest.

In case of conflict of interest, the board member shall step aside or abstain from the decision-making process.

The rules of procedure shall be revised annually at the constituting meeting. If needed, changes may be decided during the year by the board.